Five ways in which a Workforce Management System facilitates HR departments
- Workforce management provides guidelines for HR
Workforce management is a set of management tools and structures that allow businesses to monitor and manage their workforce, assess performances, manage salaries and work benefits, manage field service activities and deploy manpower more efficiently. The basic objective is to optimise the work output from the employees based on demand-based scheduling. Human Resource is a core component of workforce management. Clearly defined workforce management policies and guidelines streamline most of the duties of the HR department.
2. Workforce management software and automation of HR management
With the constant integration of software and industrial processes, workforce management has become an aspect of the larger ERP (Enterprise Resource Planning). It is no longer carried out via the tedious and often inefficient method of managing spreadsheets. By moving the whole host of activities such as scheduling, demand-prediction, the scheduling of workforce, monitoring of routine processes, salary and benefits management onto a single, automated platform has greatly reduced the effort and consumption of time and resources. The collection and analysis of HR data have been automated to generate reports directly to the end user.
3. Enhanced support from HR
Workforce management software increases the efficiency and capacity of administrative activities associated with hiring and contracting. With automated database maintenance, the handling and storage of employee files is no longer a concern. Also, by establishing online portals for support and service desk has allowed HR to better document the concerns and thus address them faster. The processing and management of administrative documentation like payslips, customised tax deductions and other certificates have been made more efficient.
4. Boosting employee morale
Maintaining high employee morale is one of the major responsibilities of the HR department. Workforce management systems have automated activities like time-keeping, punching and payroll management. This has not only lead to a greater accuracy of salary calculation but has also removed the necessity for human intervention. The responsibility is now with the employees of the company to punch at proper time intervals. The system automatically records the time duration and calculates the pay. With no discrepancies in the payment of salary, employees will receive fair compensation for their work.
5. Cost saving practices
As mentioned above, by eliminating the need for human intervention for most of the clerical activities, you will save capital by eliminating excess employee requirement. This is especially beneficial for large corporations where the number of employees and hence the amount of documentation is much higher. Also, the costs of implementing such a workforce management module will pay for itself via the savings you make due to its benefits.
iMovo and Planday – the leading workforce scheduling software that helps you manage logistics and scheduling of your staff – have partnered up. By bringing together iMovo’s extensive experience in customer service solutions together with Planday’s flexibility, your company has access to an unbeatable combination, which will make your life easier.
If you are running a shift-based business, contact us today to learn how we can help you manage your workforce with Planday!